Complete Guide to Managing Remote Employees: Tips, Tools, and Best Practices

In today’s world, it’s hard to find a job that doesn’t involve some form of remote work. This is especially true for industries that are currently experiencing high levels of automation and technology. However, this doesn’t mean that managing remote employees is easy. In this blog article, we will give a complete give on managing remote employees.

The Basics of Managing Remote Employees

What is a Remote Employee?

A remote employee is an employee who works from a different location than the company headquarters. Remote employees can work from home, on-site at another office, or even in other countries.

Benefits of Managing a Remote Workforce

One benefit of managing a remote workforce is that it allows companies to expand their operations without hiring new employees.

Another benefit is that it reduces communication costs since employees no longer need to travel to headquarters every day.

Finally, a remote workforce can be more flexible since workers can change their working hours or locations without causing disruptions in their workflow.

black pencil on ruled notepad beside white ceramic mug and gray laptop computer
Photo by Oli Dale on Unsplash

Tools to Assist in Managing a Remote Team

If you are managing a team of remote employees, there are some tools you can use to make your life easier. Here are five tools that can help you manage your team:

1. Slack. Slack is a communication platform used by remote teams. It allows you to communicate with your team members easily and integrates with other software tools you may use.

2. Trello. Trello is a tool that helps managers track and manage tasks and projects. It is especially helpful when managing a team because it allows you to organize tasks into cards, which makes it easy to see what needs attention and where the progress on each task lies.

3. Asana. Asana is an online task management tool that is popular with remote teams. It allows users to create and manage their tasks, boards, and calendars in one place. This makes it easy to keep track of deadlines and work priorities across all team members.

4. Zoom video conferencing software. Zoom is a video conferencing software that is used by businesses of all sizes. It allows you to connect easily with team members from anywhere worldwide. This makes it ideal for managing a team of remote employees.

5. Google Drive. Google Drive is a popular document-sharing platform that can be used by remote teams. It allows users to access files from anywhere and integrates with other tools your team may use, such as Slack and Asana.

Related: Why Your Business Needs an Incident Management Suite

Communication on a Remote Team

Managing communication on a remote team can be difficult. There are a few key things to keep in mind when working with remote employees.

One important thing to keep in mind is that communication needs to be consistent. This means that everyone on the team needs to be using the same communication tools and methods, whether they’re using email, chat, or another platform. Consistency will help ensure that messages get through and that everyone knows what’s going on.

Another important thing to remember is that communication should flow both ways. If someone on the team needs information from someone else on the team, it’s important for them to reach out instead of waiting for something to come back through the system. This way, everyone is aware of what’s happening and can plan accordingly.

Finally, it’s important to remember that not all communication is face-to-face. Sometimes information can be conveyed more effectively via email or chat than it can be in person. This isn’t always easy, but it can be helpful in some situations.

communication on remote team
Photo by Chris Montgomery on Unsplash

Creating a Remote Work Policy

Remote employees can be a great asset to your business, but you need to create a remote work policy to make sure they are productive and meet your expectations. Here are some tips for setting up a productive and successful remote work policy:

1. Establish clear expectations for how employees should conduct themselves while working remotely. Set boundaries on office hours, phone usage, and communication methods.

2. Make sure the remote employee has access to the same tools and resources as their on-site counterparts. This includes software, file-sharing services, and internet access.

3. Train the remote employee on how to use these tools and resources in order to be productive and meet your expectations. Give them specific instructions on what needs to be done in order to meet deadlines or produce quality work products.

4. Regularly check in with the remote employee to see how they are doing and make any necessary adjustments or changes to the policy as needed.


Managing remote employees can be challenging, but with the right strategies in place, it can be easily handled. By using tools like telecommuting policies and managerial coaching, you can make sure that your employees are happy and productive while still maintaining a high level of control over their work. Thanks for reading!

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