Adapting to Remote Work: Essential Tools for the New Normal

The past ​few months have⁢ seen a seismic ⁣shift in the way ​many of us live‌ and work,‌ as⁤ the coronavirus crisis has ⁢forced⁤ many businesses and teams to work remotely. While managing and staying connected with a remote​ team can be‍ challenging, it ⁢is possible with ‌the⁣ right tools. In this article,⁢ we explore the essential tools you need to successfully adapt to ​remote work ‌during ⁣this new normal.

1.‍ Understanding the‌ Remote Work Environment

As the⁤ world​ continues to adjust to ⁣work from home environments, it is imperative ​to identify essential tools to effectively‌ transition. There are numerous tools available that​ will help keep teams ‌connected, informed, and productive.

  • Video Conferencing Platforms – These platforms enable teams to stay in contact by allowing for ​face-to-face interactions⁢ with colleagues across distances.​ Tools such⁣ as Zoom, MS Teams, and Google ⁣Hangouts can be used to⁣ hold virtual meetings, conferences, and lectures.
  • Collaboration and ⁢Project ⁤Management Software – ⁢With remote work comes ‍the need for even ⁢better collaboration and improved communication. Tools such as,⁣ Asana,‌ Basecamp, and ⁢Slack help⁤ facilitate this.
  • Time⁤ Tracking and ⁤Scheduling Software ‍ –⁢ When working⁢ remotely,⁢ it is important to have clear ‍and​ concise expectations. Time tracking‌ and scheduling software ⁢like Toggl‍ can be used⁣ to create efficient schedules, and effectively​ manage time ‌and tasks.
  • File Sharing Solutions – These platforms give employees access to⁤ documents ‌and‍ other shared materials. Companies such⁣ as⁤ Dropbox, OneDrive, and Google Drive enable teams to collaborate in real-time‌ on documents stored ⁢virtually.
  • Content Creation Software – ‌Being able to create ⁤digital‌ and physical content easily is⁢ important for effective remote work. Tools‌ like Canva, Mural,‌ and Adobe​ Creative⁤ Cloud can help create engaging content ‍ that can be used for ​marketing or team communication.

The tools above⁣ are only⁤ a few of ‍the options available for⁤ teams opting to⁣ work remotely. Researching the ​best solution for​ each organization is key to ensure the most productivity and the least disruption.

2. Establishing ‌a Productive​ Home Office

    Furniture and Home Office⁤ Supplies

When adapting to remote work, having the right furniture ⁤and home office supplies can ⁣make all the difference. Invest in an ergonomic chair and desk that⁢ fit your‍ body and help support your posture. ⁣With laptop choices growing more advanced and ⁤affordable, you may want to consider having one that can‍ give you the added⁣ versatility​ for larger monitors. Make⁢ sure to ⁢also stock up on stationery, printer paper, files, and other basic supplies.

    Upgrading Your Tech Infrastructure

By having the⁣ right tech ⁣infrastructure in place, you ⁤can remain productive ⁣and collaborative in ‌remote work. Invest in a quality WiFi router‍ to get strong internet⁣ connection ⁢and reduce ⁣dropouts. With audio‍ and video⁤ conferencing ‌having become a necessity, having a high-quality webcam and a headset with a microphone is ​key. For ‌additional audio enhancement,‌ a noise-canceling microphone or⁣ an external USB ​audio ‍card and mixer can‌ be great ‌investments. ‌

    Digital Workspace ⁤Organization

Arrange your workspace digitally in ‌a way that works best for you. This includes setting up a cloud storage that grants ‌remote​ access and can be ‌used to share⁣ files ‌with your⁤ remote team. ⁣Use task-management tools to ⁤stay ⁤organized with ‌deadlines and tasks and ⁢consider digital calendar solutions ‍to stay up-to-date with​ schedule changes. Use a⁤ password manager to store⁤ and generate complex ‌passwords and a VPN to encrypt data ‍and protect online privacy.

    Collaborative Tools

For businesses ⁤to succeed in the ⁣digital world,⁢ the need for collaboration is essential. This includes using​ a unified communications platform and‌ chat software to stay connected with⁤ colleagues. Consider frameworks like Zoom and Skype to enable face-to-face communication with video calls, while Slack, Microsoft Teams, and Google ⁢Applications can help‌ collaborating teams to stay connected.

3. Making Remote⁢ Collaboration Easier

1. Videoconferencing: Many videoconferencing ⁤tools have emerged over the past few ⁣months,⁣ allowing us to⁤ stay connected with clients, ​colleagues, and partners and maintain the live and⁣ interactive communication we’re used to in an office setting.

The most‍ popular tools are Zoom, Webex, and Microsoft Teams. Each one offers different‌ features and has various advantages. Make sure to‍ do a ​thorough research on each one in⁢ order to find the one that suits your needs best.

2. Cloud-Based⁢ File Sharing‍ and ⁣Storage: Moving ⁤team files to ‍the cloud⁣ allows ⁤members to access, share, ⁤and ⁤collaborate on projects online from different locations. This is ⁤a great‌ way to improve workplace efficiency and send and receive large files quickly​ and securely.

Some ⁢of the⁣ most popular ‌cloud-based file ‍sharing and storage tools include Dropbox, Google Drive, and OneDrive. When choosing a cloud⁤ storage software, make sure to consider the size and speed of ​the ⁤files you want to store ⁣and whether you need extra security​ features.

3. Project Management: With so many of us ⁤now ⁤working ‍remotely, having a reliable project ⁢management platform is essential. Knowing who is responsible for what, ⁢setting deadlines, and staying ⁤on track is vital for the success of any ‌project.

There⁣ are many project management tools that can help teams stay‌ organised and productive when working remotely. Some of the most popular are‍ Trello,⁢ Asana,⁤ Basecamp, and Jira.

4. Time Tracking and‍ Invoicing: Remote workers ⁤need tools that help them track time spent on various projects and tasks.‍ Time ⁤tracking software is⁣ also necessary for⁢ generating invoices for clients. Some of ⁤the most popular tools include ​Harvest, ‍Toggl, and⁣ FreshBooks.

4. Effective ​Communication ⁣Across‌ Time‍ Zones

Time Zones

Since remote work has become the new normal ​across different industries, it is important‌ to effectively coordinate ​with colleagues, clients or ⁢partners in other time zones. Some solutions for scheduling calls, ‍team ‍meetings‍ and⁣ organising tasks ⁤with remote colleagues include:

  • Using time⁣ zone⁤ conversion⁢ tools‍ like {LINK TO TIMEZONE ⁤CONVERSION ​TOOL} to easily ​refer to time numbers and accurately ⁤calculate​ the time ‌difference (in hours) between time‍ zones.
  • Choosing a ​scheduling app that lets your other‌ colleagues easily pick a ⁣suitable ‌time and date for meetings ‍or calls, regardless of their ⁤location. Examples include: {LINK‍ TO SCHEDULING APP 1}, {LINK TO SCHEDULING APP 2}.
  • Having regular‌ brainstorming sessions to facilitate knowledge sharing in ‍different time‍ zones. ⁣If your⁤ team members have access to video ‍conferencing applications, then this can ⁣allow⁢ greater collaboration and creativity.

In addition, being aware of cultural differences can‍ also help bridge‍ the gap between team ⁣members ⁢in different countries. For example, being ⁢mindful of what time others ‍prefer to ​take a⁢ break for lunch ⁤or when is the best time to​ call someone.

By putting in place appropriate measures for‌ remote work, team members ⁤can ‍effectively collaborate ‌and work⁢ together to achieve the best‌ results.

5. Tools for Managing ‍Files Remotely

1. TeamViewer – TeamViewer is one of ‌the most ​popular remote access programs ​used ⁣by ⁢teams for secure access and security‍ management. It ​supports file transfer, screen sharing, and two-way audio ⁤and video ⁢calls, allowing ‍employees to collaborate remotely ‌and stay up to ⁤date on important projects.

2. Webex – Webex‌ is ‌Cisco’s suite of tools, which allow‍ remote teams to connect, screen‍ share, communicate, and collaborate in real-time. ‍It offers ⁤video calling, instant‍ messaging, file sharing, online presentations, and more, making it⁤ an excellent choice for​ managing files remotely.‌

3. Google ⁢Drive – Google Drive is a cloud ⁣storage platform⁤ that⁤ enables users to save, share, and collaborate on⁢ documents, ⁤spreadsheets, ⁣and other files from any device, any ⁤time. ⁤It’s integration with G Suite makes it easy to create, store, and⁤ share⁤ documents with remote teams.

4. Dropbox – ⁣Dropbox ‍is particularly useful for ‌remote teams​ that need to ​send and receive large files​ quickly. It lets you ⁢store, share,‌ and ⁢sync files in ​real-time, with access available ‍from any device. It also offers industry-level‍ security insights and robust administrative control for ultimate data security.

5. Box ⁤–‍ Box is ⁣an excellent tool for remote ‌teams wanting⁤ to ⁢keep their data secure while ‌collaborating in the‌ cloud. It‍ enables users ⁣to store files online,⁢ share, and edit documents in real-time, and access files from any‍ device. Box ⁣also features secure collaboration tools, and advanced‌ security and analytics tools.

6. Staying Connected During Isolation

The growing ⁣world ⁢of remote ⁤work and distance learning has brought about a ⁤shift in the way we communicate and⁤ collaborate in ⁤the new normal. As businesses and ‍educational institutions move⁢ to ⁤the online platform, staying connected is essential. Here is a list of some of ‍the ⁣most useful tools designed ⁣to ⁤help ⁣bridge the gap and ⁢get teams working together as ‌one:

  • video conferencing: services such ⁤as Zoom, Skype, and Microsoft Teams allow virtual gatherings and conversations. ​Use ‍this​ to maintain the human connection even‍ when⁢ you’re​ apart!
  • ‍chat messaging apps: Slack is a great tool to enable conversations and sharing of documents. ‍It allows everyone to stay updated with the latest developments⁣ without having to send ⁤separate messages for everyone.
  • cloud sharing:​ Google Drive,⁣ Dropbox, and‍ Apple iCloud can be ‌used to store, organize,‍ and ‌share files ​between teams. These services⁤ make it easy to stay ⁤in sync with the work and access or edit documents.
  • project management platforms: services like‍ Asana can help streamline‌ the workflow​ and make sure the team stays on the same‍ page throughout the project. It also includes task management, priority lists and ‌a centralized ‍system to ​track the progress of each project.

Though ⁢the transition ‍to remote work‌ is not⁤ always⁢ smooth, the‌ right tools can help bridge the gap ⁣and facilitate the⁤ process. Choose the best options to suit your needs and stay connected with your team.


Q:⁢ What‍ are some essential tools for adapting to remote ⁣work?
A: ⁤To‌ adapt to‌ remote ‌work successfully,​ there are several essential tools ​that can greatly enhance⁣ productivity and⁤ collaboration. These include communication platforms, project management software, video‍ conferencing tools,⁣ VPN ​services, and cloud storage solutions.

Q: Which⁣ communication platforms ‌are recommended for remote work?
A:‍ Communication platforms like‍ Slack, Microsoft Teams, and Google Hangouts have ​become popular choices for remote teams as ​they facilitate real-time communication, file sharing, and​ team‌ collaboration. These​ tools ensure ⁢that team members stay connected and informed.

Q: What are ‍some project management ​software ⁤options⁣ for ⁢remote ​teams?
A:⁤ Project management software such as Asana, Trello, and⁤ are highly ⁣recommended for remote teams. ‌These platforms⁣ enable efficient task management, progress tracking, and seamless collaboration,​ ensuring ​everyone knows their roles ⁣and responsibilities.

Q: How important​ is video conferencing in remote ⁤work?
A: Video conferencing ⁣is crucial for remote ‌work ⁣as it allows ⁤for face-to-face⁤ interaction even when team ‍members⁢ are physically apart. Tools like Zoom, Microsoft Teams, and Google Meet⁣ enable video calls, screen‌ sharing, and⁤ virtual meetings, fostering a ‌sense of connection ​and​ enhancing⁣ collaboration.

Q: ⁢Why would a remote worker ⁤need ⁢a VPN service?
A:‌ Virtual Private ‍Network (VPN) services are‌ essential for remote workers as they offer enhanced ⁢security and privacy when ‍accessing company networks or ​sensitive information remotely. ⁣VPNs‍ encrypt internet connections, protecting ⁣valuable data from security breaches and ensuring safe remote access.

Q: What advantages does ⁣cloud storage‌ bring to remote ⁤work?
A:⁢ Cloud storage ‌solutions ⁣like Dropbox,⁢ Google Drive, and ​Microsoft OneDrive ‌are ⁣indispensable for ‌remote work. They allow easy file sharing, simultaneous ⁢collaboration, and secure storage of documents and ‌data, ensuring that remote ⁢teams can effortlessly access and work on shared files.

Q: How does remote work‌ impact employers and​ employees?
A: Remote work‌ offers benefits to both employers and employees. Employers​ can save on office expenses, access talent globally, and improve‌ employee satisfaction and work-life ⁢balance. ⁢Employees enjoy greater‍ flexibility, reduced ​commute time,​ and ‌a better opportunity for work-life ‌integration.

Q: What challenges may ⁤arise​ in remote work ​setups?
A: While remote work has its advantages, there are ‍challenges to ‌consider. ​These may include difficulties‍ in maintaining work-life boundaries, potential feelings of isolation, communication ‌hurdles, and⁤ the need for ⁣self-discipline⁣ and time management. However, with ⁤the right ⁤tools and mindset, ⁣these ⁤challenges can ‍be effectively ‌addressed.

Q:‌ How can employees adapt to⁣ the new normal of⁣ remote work?
A: Employees ⁤can⁣ adapt ⁤to remote work by establishing a designated workspace, maintaining regular working hours, setting ‌clear boundaries, leveraging relevant tools​ and‍ technologies,⁤ participating actively in team communication, and​ prioritizing self-care and work-life balance.

Q: Can remote work become ‌the ‌”new normal” after⁣ the COVID-19 pandemic?
A: It is highly likely that remote work​ will become more prevalent ⁤even ‌after the COVID-19 pandemic. The experience gained during this period has shown both employers‌ and employees the viability and‍ benefits of⁤ remote work setups. Many organizations are likely to adopt a hybrid work model or ⁢offer flexible work ​arrangements to ⁤their employees ‌in the future. ⁢Working from home or remotely has become part of our ‌new​ normal,⁤ and with the right tools and techniques it can be an‍ incredibly liberating experience. Making sure you have the right resources ⁣and ⁣know how to use them can help you make ⁢the most of it. With all that ⁣said, let’s make 2020​ the year⁢ we ⁤make remote work work⁢ for us.

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